{"id":7673,"date":"2017-05-09T15:49:52","date_gmt":"2017-05-09T20:49:52","guid":{"rendered":"https:\/\/digitalblogs.wpengine.com\/?p=7673"},"modified":"2026-05-26T09:33:31","modified_gmt":"2026-05-26T14:33:31","slug":"managing-your-dental-practice-during-the-busy-summer","status":"publish","type":"post","link":"https:\/\/www.cainwatters.com\/digitalblogs\/managing-your-dental-practice-during-the-busy-summer\/","title":{"rendered":"Managing Your Dental Practice During the Busy Summer"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"7673\" class=\"elementor elementor-7673\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-1f0cdbbf elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"1f0cdbbf\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1ef2e06b ae-bg-gallery-type-default\" data-id=\"1ef2e06b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-192cf726 elementor-widget elementor-widget-heading\" data-id=\"192cf726\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">TIPS TO PREPPING YOUR PRACtICE &amp; STAFF<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-4da50592 elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"4da50592\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3baffa70 ae-bg-gallery-type-default\" data-id=\"3baffa70\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3ea1b1ec elementor-widget elementor-widget-text-editor\" data-id=\"3ea1b1ec\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>July and August are just around the corner, signaling the start of the busiest time of year for dental office management across the country. CWA Financial Planner Bill Harrigan says his orthodontic, oral surgery and pediatric dentistry clients are especially busy in June, July and August. General practices have traditionally seen an upswing in activity during the summer months, too.<\/p><p>The main reason running a dental practice is about to get more challenging: the summer break for school children.<\/p><p>\u201cMost kids are out of school, and it\u2019s easier for parents to schedule appointments,\u201d Harrigan said. \u201cFor orthodontics, getting fitted during the summer gives the child some time to get used to braces before having to go back to school in the fall.\u201d<\/p><p>During the summer, adult patients may have more flexibility in their personal schedules, making it easier to schedule the extra time needed for oral surgery procedures. Regardless of your practice specialty, getting ready this month can make a big difference in dental office management to guide your staff through the months ahead.<\/p><h5>Get new patients in early<\/h5><p>One of the best ways to manage the season is by getting new patients scheduled and in the pipeline this month, ahead of the surge.<\/p><p>\u201cWith orthodontic and oral surgery practices especially, getting new patients into your production stream now helps a lot,\u201d Harrigan says. \u201cIf you can see them in the spring, then you can start scheduling out according to their treatment plans. This makes your summer much stronger for production.\u201d<\/p><p>For pediatric dental practices, adding more oral hygiene chairs and capacity for the summer months can improve financial results also.<\/p><h5>Make sure all hands are on deck<\/h5><p>When it comes to managing staff through the busy season, Harrigan recommends these tips to his clients:<\/p><ul><li>Discourage staff from scheduling vacation time during June, July or August<\/li><li>Monitor the flow of the daily schedule, to identify and alleviate bottlenecks before they become train wrecks<\/li><li>Consider adding Saturday hours during the summer if you don\u2019t already<\/li><li>Train front desk staff on how to gently enforce scheduling with patients; sticking to the schedule keeps your practice productive, but not frantic<\/li><\/ul><h5>Enjoy the crunch<\/h5><p>With dentists focusing on quality of patient care, it\u2019s easy to feel run down and tired during the busy season. Harrigan recommends dentists regularly schedule some down time into their personal schedules, to refresh and relax.<\/p><p>\u201cWe encourage clients to work smarter, not harder,\u201d Harrigan said. \u201cStaying organized and on schedule makes everyone\u2019s day easier. And making time for yourself will energize you when you are back at work.\u201d<\/p><p dir=\"auto\">To keep your practice team motivated and rewarded, schedule a few team meals throughout the year. While bringing lunch into the office is convenient, note that meals provided on your business premises are generally not deductible under current IRS rules.<\/p><p dir=\"auto\">For the full list of what is and isn\u2019t deductible, including best practices for team meals, <a href=\"https:\/\/www.cainwatters.com\/digitalblogs\/meals-entertainment-deductions\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><span style=\"text-decoration: underline; color: #33cccc;\"><br \/>read our updated Meals &amp; Entertainment Deductions guide<\/span><\/a>.<\/p><p><!--EndFragment --><\/p><h5>Look at the entire year<\/h5><p>Inevitably, the summer rush leads to a lessening of practice activity in the early fall. Harrigan recommends accounting for that slower September in your annual planning, to ensure a healthy short-term cash flow during slower months. Being realistic in your annual planning will also help you schedule large expenditures for minimum impact.<\/p><h5>Adjust your processes as needed<\/h5><p>A regular review of the workflow of your practice can be helpful. After the busy season settles down, lead a positively-focused debrief with your staff. Ask for specific suggestions on improving how the practice operates.<\/p><p>Harrigan recommends doing this after the daily workload eases up, so your team members can speak to any issues without being emotional from the stress of busy workdays. Along with helping to continually improve the quality of your patient care, it can build teamwork among your staff and recognize their hard work.<\/p><p>\u201cThe bottom line is this: Getting prepared now, then taking care of your team \u2013 and yourself \u2013 during the busy summer can lessen office stress, and help keep everyone focused on patient care,\u201d Harrigan said. \u201cThis will translate into a productive season, that can be invigorating and fun, also.\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-72ca4d87 elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"72ca4d87\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2ec67075 blue-box ae-bg-gallery-type-default\" data-id=\"2ec67075\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-46f7670e elementor-widget elementor-widget-text-editor\" data-id=\"46f7670e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>As always, CWA is here to help. Questions? <a href=\"https:\/\/www.cainwatters.com\/contact\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">Talk to a CWA Advisor.\u00a0<\/span><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>TIPS TO PREPPING YOUR PRACtICE &amp; STAFF July and August are just around the corner, signaling the start of the busiest time of year for dental office management across the country. CWA Financial Planner Bill Harrigan says his orthodontic, oral surgery and pediatric dentistry clients are especially busy in June, July and August. General practices [&hellip;]<\/p>\n","protected":false},"author":59,"featured_media":7674,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_ppma_block_editor_authors":""},"categories":[27,20,22],"tags":[],"ppma_author":[174],"class_list":["post-7673","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-knowledge-know-how","category-practice-management","category-special-feature"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing Your Dental Practice During the Busy Summer<\/title>\n<meta name=\"description\" content=\"Summer time. Busy and chaotic. 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