{"id":10942,"date":"2022-08-19T08:00:55","date_gmt":"2022-08-19T13:00:55","guid":{"rendered":"https:\/\/www.cainwatters.com\/digitalblogs\/?p=10942"},"modified":"2022-08-23T09:46:33","modified_gmt":"2022-08-23T14:46:33","slug":"taxpayers-need-to-know-about-business-travel","status":"publish","type":"post","link":"https:\/\/www.cainwatters.com\/digitalblogs\/taxpayers-need-to-know-about-business-travel\/","title":{"rendered":"Get Your Business-Related Travel Tax Deductions Right"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"10942\" class=\"elementor elementor-10942\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-662c683f elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"662c683f\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-35686d75 ae-bg-gallery-type-default\" data-id=\"35686d75\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6d1cbaaf elementor-widget elementor-widget-heading\" data-id=\"6d1cbaaf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What you can and cannot deduct from your next trip<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1347d247 elementor-widget elementor-widget-text-editor\" data-id=\"1347d247\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Travel is more expensive than it has been in years, but business owners don\u2019t need to cancel a scheduled trip solely because of inflated costs. If you map out your trip and record your expenses wisely, the business-related travel tax deduction can make it more affordable.<\/p><p>Dental practice owners have many reasons to travel for business: conferences, continuing education, to see their financial planner in Dallas. Knowing the rules and planning well before your next trip can make all the difference, Senior Tax Research Manager Yunnice Chang said.<\/p><p>\u201cThe IRS has rigid rules regarding business travel,\u201d she said. \u201cTrips need to be \u2018ordinary and necessary\u2019 to the business and not lavish. However, the definition of these IRS terms are a bit vague. Owners can use discretion here and define what is considered reasonable under their given circumstances.\u201d<\/p><p>The IRS has guidelines for business-related travel deductions that every business owner should be aware of before their next trip, including:<\/p><ul><li>Travel by airplane, train, bus or car between your home and your business destination.<\/li><li>Fares for taxis or other types of transportation between an airport or train station to a hotel, from a hotel to a work location.<\/li><li>Shipping of baggage and sample or display material between regular and temporary work locations.<\/li><li>Using a personally owned car for business which can include an <a href=\"https:\/\/www.cainwatters.com\/digitalblogs\/irs-increases-gas-mileage-deduction-2022\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">increase in mileage rates<\/span><\/a>.<\/li><li>Lodging and non-entertainment-related meals.<\/li><li>Dry cleaning and laundry.<\/li><li>Business calls and communication.<\/li><li>Tips paid for services related to any of these expenses.<\/li><li>Other similar ordinary and necessary expenses related to the business travel. These expenses might include transportation to and from a business meal.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-3ef36cd1 blue-box elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"3ef36cd1\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7f4ff6e2 ae-bg-gallery-type-default\" data-id=\"7f4ff6e2\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2408a3e4 elementor-widget elementor-widget-text-editor\" data-id=\"2408a3e4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\u201cThe IRS has also privately ruled that expenses for an employee&#8217;s additional night&#8217;s lodging and an additional day&#8217;s meals over the weekend at a temporary business location after business was concluded are ordinary and necessary business expenses,\u201d Yunnice said.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-19df8dc9 elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"19df8dc9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-638f94ce ae-bg-gallery-type-default\" data-id=\"638f94ce\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c17e1f3 elementor-widget elementor-widget-text-editor\" data-id=\"c17e1f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>So overall, the range of what this deduction includes is broad: not only transportation costs but all expenses incident to travel, such as those for lodging, meals, telephone, cleaning and laundry.<\/p><p>What it does not cover, generally speaking, is an accompanying spouse, dependent, or other individual on a business trip or to a business convention. If the accompanying spouse or guest is also an employee, <a href=\"https:\/\/www.irs.gov\/newsroom\/irs-updates-per-diem-guidance-for-business-travelers-and-their-employers\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">per diem requirements<\/span><\/a> can also be taken into consideration.<\/p><h5>WRITE THIS DOWN<\/h5><p>Before leaving for your trip, have a plan to record your deductible expenses. Proper documentation is time intensive, but documenting near the time of the event (like after dinner, when the amount including tip is top-of-mind) is best.<\/p><p>\u201cThe taxpayer should maintain an account book, diary or similar statement and documentary evidence,\u201d she said. \u201cIn addition, a record made at or near the time of the expenditure, supported by sufficient documentary evidence, has a high degree of credibility.\u201d<\/p><p>Adequate records or evidence should include amount of the expense, the time and place of the expense, the business purpose of the expense, and the business relationship. You\u2019ll also need to keep receipts in case of an audit, which can be the physical paper copy or even just a picture of the paper receipt. The IRS has provided an outline of documentation requirements in the table below.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-558ee419 elementor-widget elementor-widget-image\" data-id=\"558ee419\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-1.png\" data-elementor-open-lightbox=\"yes\" data-elementor-lightbox-title=\"travel blog image 1\" data-e-action-hash=\"#elementor-action%3Aaction%3Dlightbox%26settings%3DeyJpZCI6MTA5ODQsInVybCI6Imh0dHBzOlwvXC93d3cuY2FpbndhdHRlcnMuY29tXC9kaWdpdGFsYmxvZ3NcL3dwLWNvbnRlbnRcL3VwbG9hZHNcL3NpdGVzXC8yXC8yMDIyXC8wOFwvdHJhdmVsLWJsb2ctaW1hZ2UtMS5wbmcifQ%3D%3D\">\n\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"640\" height=\"303\" src=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-1.png\" class=\"attachment-large size-large wp-image-10984\" alt=\"\" srcset=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-1.png 988w, https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-1-300x142.png 300w, https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-1-768x364.png 768w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/>\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-1e714d90 elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"1e714d90\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-53fed92c ae-bg-gallery-type-default\" data-id=\"53fed92c\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-39320239 elementor-widget elementor-widget-text-editor\" data-id=\"39320239\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>It\u2019s important to also note that, in the event of an audit, the IRS guidelines state, \u201c<em>Travel expenses for conventions are deductible if you can show that your attendance benefits your trade or business.\u201d<\/em><\/p><p>\u201cThis means you need to have an explanation on how the trip will help your business make money,\u201d Yunnice said. \u201cYou don\u2019t have to show an immediate profit, but you must expect the trip to create profit for you at some point in the future, and you need to write this reason down in your records.\u201d<\/p><p>It can be as simple as recording how your business duties and responsibilities tie into the program or agenda of the convention, for example. The rules become far stricter when the convention is held outside North America or on a <a href=\"https:\/\/www.cainwatters.com\/digitalblogs\/cruise-ship-deduction\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">cruise ship<\/span><\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d260418 elementor-widget elementor-widget-image\" data-id=\"d260418\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-2.png\" data-elementor-open-lightbox=\"yes\" data-elementor-lightbox-title=\"travel blog image 2\" data-e-action-hash=\"#elementor-action%3Aaction%3Dlightbox%26settings%3DeyJpZCI6MTA5ODMsInVybCI6Imh0dHBzOlwvXC93d3cuY2FpbndhdHRlcnMuY29tXC9kaWdpdGFsYmxvZ3NcL3dwLWNvbnRlbnRcL3VwbG9hZHNcL3NpdGVzXC8yXC8yMDIyXC8wOFwvdHJhdmVsLWJsb2ctaW1hZ2UtMi5wbmcifQ%3D%3D\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"640\" height=\"149\" src=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-2.png\" class=\"attachment-large size-large wp-image-10983\" alt=\"\" srcset=\"https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-2.png 936w, https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-2-300x70.png 300w, https:\/\/www.cainwatters.com\/digitalblogs\/wp-content\/uploads\/sites\/2\/2022\/08\/travel-blog-image-2-768x179.png 768w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/>\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-46b8e65 elementor-widget elementor-widget-text-editor\" data-id=\"46b8e65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h5>FOREIGN BUSINESS TRAVEL<\/h5><p>If you travel outside of the country purely for business purposes, all your travel expenses of getting to and from your business destination are deductible.<\/p><p>However, if you spend part of your time in a foreign country, say, wine tasting with your spouse, you have to allocate your travel expenses and only deduct the amounts allocated to business.<\/p><p>There are specific instances where differentiating between personal and business expenses on a foreign trip is not required; in this case, all four requirements need to be met:<\/p><ol><li>The foreign travel does not exceed one week.<\/li><li>Non-business time is less than 25% of the total time spent on the foreign trip.<\/li><li>Personal vacation is not a major consideration to make the trip.<\/li><li>The taxpayer could not and did not exercise substantial control over arranging the trip abroad.<\/li><\/ol><p>\u201cBecause of the potential for abuse, foreign travel expenses are scrutinized closely by the IRS\u201d Yunnice said. \u201cGood documentation is an absolute must.\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-28ec069d elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"28ec069d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-499fd319 blue-box ae-bg-gallery-type-default\" data-id=\"499fd319\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-728d3030 elementor-widget elementor-widget-text-editor\" data-id=\"728d3030\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Traveling is just one piece to the tax strategy puzzle. Our financial planning teams can create a financial plan that is unique to you and your business needs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-af72067 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"af72067\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/www.cainwatters.com\/contact\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">CONTACT OUR TEAM<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>What you can and cannot deduct from your next trip Travel is more expensive than it has been in years, but business owners don\u2019t need to cancel a scheduled trip solely because of inflated costs. If you map out your trip and record your expenses wisely, the business-related travel tax deduction can make it more [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":10981,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_ppma_block_editor_authors":""},"categories":[16,27],"tags":[],"ppma_author":[48],"class_list":["post-10942","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-news-feature","category-knowledge-know-how"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Get Your Business-Related Travel Tax Deductions Right<\/title>\n<meta name=\"description\" content=\"Dental practice owners have many reasons to travel for business: conferences, continuing education, to see their financial planner. 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