{"id":10669,"date":"2022-01-06T13:00:21","date_gmt":"2022-01-06T19:00:21","guid":{"rendered":"https:\/\/www.cainwatters.com\/digitalblogs\/?p=10669"},"modified":"2022-01-06T10:40:42","modified_gmt":"2022-01-06T16:40:42","slug":"hhs-phase-2-reporting-guidelines","status":"publish","type":"post","link":"https:\/\/www.cainwatters.com\/digitalblogs\/hhs-phase-2-reporting-guidelines\/","title":{"rendered":"HHS Phase 2 Reporting Period Opens"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"10669\" class=\"elementor elementor-10669\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-231eec30 elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"231eec30\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1b0cd22 ae-bg-gallery-type-default\" data-id=\"1b0cd22\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-41705bc elementor-widget elementor-widget-heading\" data-id=\"41705bc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Step through the reporting process guidelines <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1ae1652b elementor-widget elementor-widget-text-editor\" data-id=\"1ae1652b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The Department of Health and Human Services (HHS) recently released the reporting standards, timelines and submission guidelines for healthcare providers working with COVID-19 Provider Relief Funds (PRF).<\/p><p>Distributed in four phases, Provider Relief Funds (PRF) were appropriated to reimburse healthcare providers for healthcare-related expenses and lost revenues attributable to the coronavirus. Most dentists were not eligible for Phase 1 and applied and received funds in Phase 2. Phases 3 and 4 have been disbursed to providers on a specific need basis.<\/p><h5>PHASE TWO REPORTING PERIOD OPENS<\/h5><p>Reporting Period 2 <strong>opened Jan. 1, 2022, and closes March 31, 2022,<\/strong> for providers who received PRF payments exceeding $10,000 in aggregate from July 1, 2020, to Dec. 31, 2020. Although the first reporting period was extended by an additional two months, there is no guarantee of that happening for this reporting window.<\/p><p>Providers who received funds during Phase 2 should have recently received an email from the HHS informing them that the reporting period is open. Submissions must be completed through the <a href=\"https:\/\/prfreporting.hrsa.gov\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">PRF Reporting Portal<\/span><\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-4accaf8a blue-box elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"4accaf8a\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-10bd1fdd ae-bg-gallery-type-default\" data-id=\"10bd1fdd\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7f2116e8 elementor-widget elementor-widget-text-editor\" data-id=\"7f2116e8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Registration takes approximately 20 minutes and must be completed in a single session.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"has_ae_slider elementor-section elementor-top-section elementor-element elementor-element-78e960ce elementor-section-boxed elementor-section-height-default elementor-section-height-default ae-bg-gallery-type-default\" data-id=\"78e960ce\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"has_ae_slider elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-57bf4bba ae-bg-gallery-type-default\" data-id=\"57bf4bba\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-59aac01f elementor-widget elementor-widget-text-editor\" data-id=\"59aac01f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h5>SUMMARY OF THE REPORTING STEPS<\/h5><p>The reporting portal has approximately 17 steps. Some steps of the process are more complicated than others. It is important to review each step, it\u2019s requirements and the necessary documentation needed prior to completing.<\/p><p>Keep in mind, financial information is required to be input by calendar quarter, through December 31, 2021. To simply the process, have this information broken out prior to starting the reporting process. In addition, each cell must contain a value, even if that value is zero, in order to avoid any system errors.<\/p><p><strong>Steps 1- 5:<\/strong> Requires borrowers to enter \u201cEntity and Subsidiary\u201d information. Most of this information should be prepopulated from your application. We recommend that you consult the <a href=\"https:\/\/prfreporting.hrsa.gov\/HRSA_FileRender?name=ReportingUserGuide\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">HHS Reporting User Guide<\/span><\/a> on how to report any changes.<\/p><p><strong>Step 6:<\/strong> Requires borrowers to report any interest earned on their PRF payments if they were held in an interest-bearing account.<\/p><ul><li>Note: Any entity that spent $750,000 or more during the entity\u2019s fiscal year must have a Single Audit, completed by an independent CPA, for that year.<\/li><\/ul><p><strong>Step 7:<\/strong> Requires borrowers to review a summary of HHS payments received.<\/p><p><strong>Step 8:<\/strong> Requires borrowers to input any other financial assistance received, including Paycheck Protection Program (PPP) or other state or local assistance.<\/p><p><strong>Step 9:<\/strong> Relates specifically to nursing homes\u2013this is not applicable to dental practices.<\/p><p><strong>Step 10:<\/strong> Requires users to report their allowable \u201cGeneral and Administrative\u201d expenses as well as \u201cHealthcare Related\u201d expenses by quarter.\u00a0 This is a very important step as users will need to report all their allowable expenses to make sure that none of the funds are recouped. Leverage the <a href=\"https:\/\/prfreporting.hrsa.gov\/HRSA_FileRender?name=ReportingUserGuide\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">HHS Reporting Guide<\/span><\/a> for guidance.<\/p><p><strong>Things to note on Step 10:<\/strong><\/p><ul><li>One of the allowable expenses relates to workforce related expenses. We encourage you to use this category with caution, especially if you received both rounds of PPP funding.\u00a0 The rules state that you cannot use the HHS PRF payment on expenses that were paid for with other stimulus. Therefore if you have already reported workforce related expenses for PPP forgiveness or other state or local assistance, then the same workforce related expenses cannot be reported here.<\/li><li>If users do not have enough allowable expenses they can use \u201cLost Revenues\u201d which can be reported in step 13. Additionally, the HHS requires users to report all allowable expenses prior to relying on lost revenue, therefore you cannot skip Step 10 and go straight to Step 13.<\/li><li>If you received $500,000 or more in PRF payments, expect reporting categories to be more specific, however the qualifying expenses will remain the same.<\/li><\/ul><p><strong>Step 11:<\/strong> Borrowers will report the same type of expenses in Step 10; however, these will be expenses that you were not reimbursed for.<\/p><p><strong>Step 12<\/strong>: Borrowers will need to input their 2019 and 2020 revenue amounts.<\/p><p><strong>Step 13-14:<\/strong> This step will only be applicable if the user did not report enough allowable expenses in Step 10. There will be three options to select from for the lost revenue analysis.\u00a0 We suggest using the first option which is the \u201cDifference Between Actual Patient Care Revenues.\u201d\u00a0 This calculation will be done by quarter. If there is lost revenue for a quarter, it can be offset by any remaining PRF payments.\u00a0 Additionally, users will need to report the makeup of the revenue (i.e., Medicare, Medicaid, commercial insurance and self-pay).<\/p><p><strong>Step 15:<\/strong> This is a pre-populated screen containing a summary of the information entered in the previous steps. Review this information for accuracy.<\/p><p><strong>Step 16:<\/strong> Requires users to enter certain personnel, patient and facility metrics that HHS will use to quantify the impact of the coronavirus. Personnel metrics are related to the number of clinical and non-clinical personnel employed.<\/p><p><strong>Step 17:<\/strong> Survey time! After all that it is time for a fun little survey courtesy of the HHS.<\/p><p><strong>Step 18:<\/strong> Review and submit. Congratulations, it is finally done!<\/p><h5>ADDITIONAL RESOURCES<\/h5><p>While we understand this process can be complicated, with some preparation prior to beginning the submission process, it is possible. Please see the supporting links featured below for additional resources from the HHS.<\/p><p><strong>CWA Clients:<\/strong> For additional guidance and support in this process, please refer back to the HHS Reporting Guideline Video Series, sent by email on Jan. 4, 2022, to watch as our planners walk you through the HHS portal.<\/p><h5>Helpful links<\/h5><ul><li><a href=\"https:\/\/prfreporting.hrsa.gov\/HRSA_FileRender?name=ReportingUserGuide\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">User Guide: Provider Relief Fund (PRF) Reporting Portal<\/span><\/a><\/li><li><a href=\"https:\/\/www.hrsa.gov\/provider-relief\/faq\/reporting\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">Reporting and Auditing Questions<\/span><\/a><\/li><li><a href=\"https:\/\/www.hrsa.gov\/sites\/default\/files\/hrsa\/provider-relief\/allowable-expenses-one-pager.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">PRF Allowable Expenses Overview<\/span><\/a><\/li><li><a href=\"https:\/\/www.hrsa.gov\/sites\/default\/files\/hrsa\/provider-relief\/prf-lost-revenues-guide.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">PRF Lost Revenues Guide<\/span><\/a><\/li><li><a href=\"https:\/\/www.hrsa.gov\/sites\/default\/files\/hrsa\/provider-relief\/ownership-changes-fact-sheet.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #33cccc;\">PRF Ownership Changes Facts Sheet<\/span><\/a><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Step through the reporting process guidelines The Department of Health and Human Services (HHS) recently released the reporting standards, timelines and submission guidelines for healthcare providers working with COVID-19 Provider Relief Funds (PRF). Distributed in four phases, Provider Relief Funds (PRF) were appropriated to reimburse healthcare providers for healthcare-related expenses and lost revenues attributable to [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":10306,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[27,29],"tags":[],"ppma_author":[48],"class_list":["post-10669","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-knowledge-know-how","category-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>HHS Phase 2 Reporting Period Opens<\/title>\n<meta name=\"description\" content=\"The Department of HHS recently released the reporting standards, timelines and submission guidelines for healthcare providers working with 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